Tag Archives: Event planner

Reasons to hire a Planner….not your Aunt’s sister cousin….


I know many of you ask why? Why do I need to hire a planner when I can make everything myself or go to pinterest?  Why hire a planner when I can organize all vendors? Why hire a planner when I don’t need any recommendations for vendors or venues my grandmother knows everyone? Why hire a planner when my Aunt’s sister’s cousin is going to take care of it all?

Those all seem like valid questions right? As a professional planner I almost cringe especially when I hear the last question. Why? Because the last question tells me two things. First that you do not want to have to worry about anything the day of your wedding so you have asked someone else to help. And second that you may be in for a disaster…

I KNOW you love your Aunt’s sister cousin and I am SURE she has the best of intentions but there are so many things you need to think about outside of that. Does she know how to facilitate a timeline for the day of a wedding? What if she gets too sick? What if she is a little controlling and her vision is not your vision? And last but not least what happens if there is a family dispute ? Let’s face it sometimes there are :) and it helps to have a person there to help who’s ONLY interest is making her clients happy while professionally intervening.

Keep in mind that as an event planner there have several packages available so even if you don’t need a full wedding planner please consider hiring for at least your day of coordination.  As an event planner I am here to help you with your budget, bring your vision to life, help with fellow vendors/venues, vendor meetings, and much more. The most important job I am have is to help my clients be at ease and know that all they have to do is sit back, relax, and LOVE each other. Please don’t let your Aunt’s sister cousin ….well….you know! The best place for her to be is front row watching you get married and enjoying your beautiful day with you!

HAPPY PLANNING and more importantly CONGRATULATIONS!!

IMG_9005 final

 

FULL Invitations for $1….postage included!!!!!!


How you ask????

If you can recreat something from pinterest you can do this!! Bargain shopper even BETTER!!!!

Look for clearance items especially after season. I did this for wedding invitations but  you can use the same idea for any party or function you are having. I purchased a full set of 50 invitations with inserts, envelopes, reply cards and all for $1!!! (Since they were only $1 I bought several boxes!!) Break this down…that’s $.02 PER invitation! That in itself is awesome!! Right?

 

2013-07-09%25252016.32.20

We had our wedding at the Land of Oz and I actually walked to my husband down the yellow brick road. It was a beautiful rainy day. I purchased the postage card inserts from zazzle.com for .18 a piece. So just to help you I will keep a running tab….that’s $.20 per invite now. I drew the yellow brick road on every single one of my invites, printed from my home computer verbage. The directional insert printed from home,  also came with original invites purchased. I purchased all of the Wizard of Oz books to make paper flowers then tore out a page  from a book to  glue inside of envelope to add style. Adding $.01 totaling $.21. I cut up yellow bricks and added a hot air balloon sticker to exterior of envelope for effect. My friends were finding yellow bricks for months after!! Adding another .01 totaling $.22.

Last but not least postage…to send out invitations it cost .46 and postage for Reply cards was .33. making my grand total $1.01 PER INVITE!!!!!!

As an experienced Event Planner I want to help you save money but remember if making invitations isn’t right for you, order them from a reputabable source. There are other ways you can save! Stay tuned for more tips, and feel free to ask Questions!!!!

Expert Wedding Tips for Newly Engaged Couples <3


First and foremost CONGRATULATIONS!!!!!!!!!!!!!!!!!!

Now that you are on the way to wedding bliss please don’t start by being overwhelmed. Below I am listing tips to help you cope and ENJOY this process thoroughly!

1. What kind of wedding do you want?

Do you see yourself as a more laid back couple or formal? Think about the feeling or vibe you want your guests to feel. Do you want a church wedding, non-religious, or to be married by an independent officiant?

<MOST IMPORTANT ….remember do not be affected by what you think your families will want, friends, or otherwise;this is your wedding day and needs to be reflection of your love!

Image

 

2. Who to Invite?

Make a guest list first as there is no point in looking at any venues until you know the guest size you are expecting. Please remember to make your list so that you can share this special day with people that are most important to you. Do not feel the need to invite everyone you know! While you are making your lists you can star each name of those most important to help you narrow down your wedding party.

3.When and Where to Marry?

I feel that these two items go hand in hand because you may already have the perfect venue in mind and be flexible on the date or vice versa. If you prefer a destination wedding you may consider a major holiday which can make it easier for guests to attend. This can also be effected by your budget so if you want to try for an all outside wedding pick the right temperature month so guests don’t burn up or freeze to death.

4. Decide what is more important to you….

This list varies for every bride, groom, and couple as we all have different things that we are willing to weaver on but others we will not budge. Whether this is your food, caterer, photographer, florist, or even hiring a planner. Decide what is of utmost importance to help make your day go smoothly. For a larger wedding I say you need a year to plan but I have had great success with smaller weddings being planned in 6 months depending on location availability, vendors, etc. Decide what items you are willing to pay top notch for and what ones aren’t as important. This will thoroughly help.

5. Know your budget!

Sit down and decide what your budget will be for the entire wedding and then divide everything out per item of what you want to spend and be able to fill in with what you actually spend. This will help you stay on target and not go over budget. (Feel free to contact me at Courtney@pthreeplanning.com as I have a great budget I will be willing to share for a minimal fee of $10.00 . Budget allows you to set items at priority levels, tallies it up automatically and more. )

6. Hire a planner or Day of Coordinator!!!! A MOST!!!!!!!

I will stand by the statement most as you need someone outside of your family to help keep things in check and running smoothly. Maybe you don’t have the money for a full planner but at least spend the money on a day of coordinator so that you can honestly sit back and enjoy your day and know that your planner has everything in order!! 

Image

 

Top Ten Reasons to hire a Planner;


  1.  Experience: Knowledge and experience is key. An experienced coordinator is able to solve last-minute problems on site without panicking and  match the right vendor to the client. With every Event a planner learns something new then pass this knowledge to you for a perfect celebration.
  2. Vision: The ideal experience for clients and their guests are a day were nobody has to think or make decisions. Your professional consultant will execute your vision and navigate all the events of the day so that you are free to enjoy your wedding-just as you’ve imagined it with ease.
  3. Cost-Effectiveness: It is a wise investment to hire an experienced coordinator so that all of the money and months spent planning a perfect day will actually be executed to a couple’s highest expectations.
  4. The Gift of Time: Save time by getting valuable and qualified vendor referrals from your coordinator. No need to spend hours researching and wondering if certain vendors are right for you.
  5. Cohesion: With such a significant investment of time and money spent Events especially a Wedding, a professional planner will not only make sure that you have the correct pieces to your puzzle, but that they are all put together smoothly. They guide through the web of options while maintaining the client’s goals. Having all of the best vendors in the world is meaningless if the glue is not there to pull it together.
  6. Security: Having a coordinator ensures less risk of anything going wrong and more security that all the details will be just right!
  7. Stress Relief: Having a planner on board allows you to slow down, take a deep breath and truly enjoy the process of planning your Event or Wedding.
  8. The Matter of Manners: Etiquette can play an important role in a wedding, especially for those brides who want a traditional celebration. Wedding coordinators have experience and knowledge necessary to advice bride and families on how to invite guests, on how to deal with difficult family issues, on how to create a processional order at the ceremony, on how to assign seats at the reception, on how to send thank you notes, and so on.
  9. Creative Inspiration: It seems there are countless decor ideas out there, but your coordinator can help you narrow them down to fit your own wedding style. They can help you create customized options to make your wedding truly unique and memorable.
  10. Peace of Mind: There is nothing like knowing that you have someone to oversee all of the details that you have dreamed of and seeing them come to life.

Wedding Budget Ideas and Tip


As an Event Planner I have been involved with several weddings and I am often asked by my clients what they should spend their money on and what they can skip on or do without. My response is always that my clients need to decide what is important to them as I have learned over the years that no matter what the event the things of importance vary. One thing that I can say holds common is a GOOD PHOTOGRAPHER!! There are a lot of things that can go wrong, be forgotten, and ignored, but having terrible pictures of your special day can never be replaced, redone, or changed. Please also keep in mind this is not to say that you should spend a thousand dollars on a fantastic photographer either. There are amazing photographers out there!! Interview them, look at their work, check out their website/facebook page, ask for references, and MOST important make sure their style matches yours!! Every couple is different as is every photographer. Find someone you and your spouse click with because you want to be comfortable to share your intimate moments with them so that he/she may capture those on film! To me photograph can NEVER be replaced, changed, or altered and it captures the love and adoration within the bride and grooms eyes with which they can look back and even on the darkest day it can make them smile and remember the butterflies they had in their stomache once upon a time!

Do’s and Don’ts for DIY Weddings


I wanted to write this as this subject has been heavy on my heart especially during the planning process and so many brides wanting to DIY. Please be careful with DIY!!! I know its a money saver but just a few things to keep in mind….

The final days before your wedding can be extremely hectic. So first rule of thumb is if you can not do the task months before your wedding, let a professional do it! All the better reason to hire a Day of Coordinator or Wedding Planner. Remember there are last minute errands to run, seating charts to finalize, rehearsal dinner, placement of wedding party, and the list goes on.

Some great DIY options could include but are not limited to invitations, decor items, and favors. These are great options as they can be done far in advance by yourself or with the help of others. You can line envelopes with colored paper to dress them up, fold a thousand paper cranes for decorations, make flower balls to hang from the ceiling, or paint paper boxes to fill with candy as your favors. 

Please remember to leave some things to the professionals such as photography, food, and flowers. I am sure that some of you are saying I can lay flowers on a table why pay someone else to do this? I know that this sounds like a great idea to be able to save money, however the day of your wedding the last thing you should be worried about is what your tables will look like or stressing yourself out trying to oversee this time consuming task. You need to be getting prepared and beautiful!

Brides & Grooms please keep in mind that your photographer to me is the MOST IMPORTANT decision you will make in your wedding planning process because he/she will capture your day so that you can cherish it for the rest of your lives, look back show your kids, share with your loved ones for years to come. You don’t want to be unhappy with the outcome, and there is no reenacting the scene or second takes!!

Make your decisions wisely, remember that weddings are not cheap, but it is a wonderful day of joining in a unity to cherish for the rest of your lives. Make your ONE DAY COUNT!!